Policy: IEEE Submission Policies

Learn about the ethical policies for submitting to IEEE.

Policy on Multiple Submissions and Prior Publication

IEEE policy requires that authors should only submit original work that has neither appeared elsewhere for publication, nor is under review for another refereed publication. This means that authors must disclose all prior publication(s) and current submissions when submitting an article. Section 8.2.4.F of the IEEE Publications Services and Products Board (PSPB) Operations Manual provides guidelines for handling reported cases of authors who have submitted the same article to two or more publications, or who have not properly cited the reuse of their previously published work in newly submitted articles.

Prior Publication
The guidelines recognize that it is common in technical publishing for material to be presented at various stages of its evolution. As one example, this can take the form of publishing early ideas in a workshop, more developed work in a conference and fully developed contributions as journal or transactions articles. This publication process is an important means of scientific communication. The editor of a publication may choose to re-publish existing material for a variety of reasons, including promoting wider distribution and serving readers by aggregating special material in a single publication. This practice continues to be recognized and accepted by the IEEE. At the same time, the IEEE requires that this evolutionary process be fully referenced by the author.

Authors submitting articles must disclose whether there are prior publications, e.g., conference articles, by the authors that are similar, whether published or submitted. They must also include information that very clearly states how the new submission differs from the previously published work(s). Such works should be cited in the submitted article.

Multiple Submissions
“Multiple submissions” is defined as a given article being concurrently under active consideration by two or more publications. It is at the discretion of each IEEE Organization Unit whether or not to allow multiple submissions. Authors shall inform editors of multiple submissions of articles.

Policy on Plagiarism

The IEEE PSPB Operations Manual, Section 8.2.1, describes plagiarism in the following way: “IEEE defines plagiarism as the use of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. Plagiarism in any form is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. Section 8.2.4.D provides detailed guidelines for a) handling allegations of plagiarism, b) applying appropriate corrective actions when findings of plagiarism have been reached, and c) referencing previously published material.”

The guidelines in Section 8.2.4 of the PSPB Operations Manual also describe a method for investigating an allegation of plagiarism. Section 8.2.4 states: “In considering the allegation, the responsible person shall appoint an independent ad-hoc committee of experts in the topic to confidentially investigate and make a recommendation on the allegation to the responsible person.”

Additional information is available at:

Policy on Electronic Posting

Authors submitting articles for review should be aware of the IEEE policy on “Electronic Information Dissemination.” The policy applies to authors who post part or all of a submitted manuscript on a Web site. The policy is found in the IEEE PSPB Operations Manual, in Sections 8.1.9A and 8.1.9B, as follows.

Copyright Notice
The following copyright notice must be displayed on the initial screen displaying IEEE-copyrighted material electronically: “© 20xx IEEE. Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, including reprinting/republishing this material for advertising or promotional purposes, collecting new collected works for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Electronic Reprints
Upon submitting an article to the IEEE for review and possible publication, the author must add the following notice to the first screen of any of his/her previously posted electronic preprint versions of this article: “This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice, after which this version may no longer be accessible.” When IEEE accepts the work for publication, the author must add the IEEE copyright notice shown in Section 8.1.9A to any previously posted versions of the particular article submitted and provide IEEE with the electronic address (URL, ftp address, etc.) of the primary electronic posting. When IEEE publishes the work, the author must replace the previous electronic version of the accepted article with either (1) the full citation to the IEEE work or the pdf of the final accepted article, including the IEEE copyright notice and full citation. Note that the author cannot post the final IEEE version, but can post the final submitted version of the accepted article.